Hadleigh Cycling Club Website Privacy Policy

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications); payment details (including credit card information), comments, feedback, product reviews, recommendations, and personal profile.

We collect such Non-personal and Personal Information for the following purposes:

  1. To provide and operate the Services;

  2. To provide our Users with ongoing customer assistance and technical support;

  3. To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages;

  4. To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services; 

  5. To comply with any applicable laws and regulations.

Our club is hosted on the platform. provides us with the online platform that allows us to tell you about our activities. Your data may be stored through’s data storage, databases and the general applications. They store your data on secure servers behind a firewall. 

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

If you don’t want us to process your data any more, please contact us at


​​Hadleigh Cycling Club

Code of Conduct for All Club Rides


This code of conduct is devised for the safety and benefit of the club and its members. It outlines the minimum standards expected on all rides. Some activities/events may have additional rules or codes of conduct. If in doubt, consult your ride leader.


Hadleigh Cycling Club provides a varied programme of rides that may include social rides, family rides, club rides and training rides. Distances, pace and routes of rides will vary and be determined by the ride leader pending on weather and road conditions, as well as the capability of the participants. Please contact the club for more information if you have any queries.


Guiding Principles

Club rides are not races and members are expected to treat them appropriately.

When riding as a club we must:

• Follow the Highway Code

•Try to be civilised and courteous behave in a manner that does not represent Hadleigh CC in a bad light

• act for our own safety and well-being and of your fellow club members

• respect other riders and road users.

•Riders are responsible for their own health and safety at all times.


Respecting the Highway Code

All riders must adhere to the Highway Code. Disregard for the Highway Code and behaviour that endangers yourself or others may lead to disciplinary action by the committee and the relevant authorities


Ride Discipline

• Riders should never ride more than two abreast.

• Be aware of riders behind you. It is a good practice to do a “life-saver” check and communicate your intention before manoeuvre.

• Try to ride smoothly and do not brake without warning if it can be avoided.

• Shout warnings and signal to other riders if there is a danger/hazards on the road.

• Groups should allow appropriate gaps in traffic and slow to allow enough time for the entire group to negotiate obstacles.

• Should the group be split, riders should slow down or find a safe place to stop and reform before proceeding.

• The group should always stop and assist any of its riders suffering from mechanical or physical problems.

• The group should always wait for the last rider, unless the rider has requested to be left, or an agreement made with everyone’s consent, that the group will not wait for dropped riders.

• No rider should leave the group without first notifying other riders, preferably the ride leader.


Ride Leader

The ride leader is the official representative of the club and his or her instructions should be followed. The ride leader must be a club member and will endeavour to ensure that the ride is conducted in a safe and well-organised fashion. All riders must assist the leader in this duty.


Dealing with Mechanical Problems

To ensure mechanical problems are minimised, riders must keep their bikes in roadworthy condition and perform a basic pre-ride check. A tool kit should be carried that includes, at the very least, the following:

- pump, gas canisters or other means of inflating tyres

- spare innertube

- puncture repair kit

- tyre levers

- tools such as various sizes allen keys or screw drivers appropriate to your cycle.


Dealing with Accidents & Injuries

Our ride leaders are first aid trained. Ensure all accidents and injuries are reported to the ride leader so the appropriate actions can be taken. If the first aider is unable to help for whatever reason the emergency services may be called where necessary. The injured participant(s) should be accompanied until help arrives. Riders who have pre-existing medical conditions and special requirements should inform the ride leader prior to setting off so the emergency services or other medical professionals can be correctly informed in the aftermath of an accident or the onset of the medical condition.

Food and Clothing

Helmet is a must for all club rides! You should always dress appropriately and be prepared for adverse weather conditions. Some club runs include a café stop, however you should carry sufficient drinks and food for the entire ride.


Use of Aerobars

While the club accepts that aerobars may be permanently attached to your bike, please make effort to remove detachable aerobars for group rides to mitigate the risks of accidents.



Some ride groups enforce mudguard use during the winter months of October to March and in wet weather. Check with the ride leader for clarification.


Child Protection Policy

Riders under 18 must be accompanied by their guardian or an approved coach. They must be at a suitable standard for the ride. Ride Leaders will discuss the conduct of the ride with guardians and children before each ride, and clarify any contingency procedures. HCC espouses the principles of the British Cycling Safeguarding Policy. Members - including, and especially, children - with any concerns should contact our Club Welfare Officer, Sue Calver, at 07769 881226 or by email.


Getting Home Again

If you are not confident of finishing the ride or your bike has a mechanical problem, let other riders know as soon as possible. The ride leader and the group will do all they can to assist you, but they can only do so if they are aware of your problem. The group will be supportive.

Use of Photographs

Hadleigh CC is proud of its activities and we like to publicise them on Facebook, Twitter and other social media, and occasionally in print media too. Members are warmly invited to send photographs to a Committee member for such uses. If you prefer that your image is not used in this way, you have the option on joining the Club of withholding permission for this. If you wish to change your preference subsequently, please inform us either by using the Contact form on the website or from within the Spond App.

While we will do our best to ensure that your image is not used if you have indicated that preference, some group photos may inadvertently include your image. If your image appears in an online HCC publication and you would like it removed, please contact any member of the Committee and we will sort it out as soon as we can. If your image appears inadvertently in print obviously we will not be able to withdraw it. We will do our best to filter images before they are offered for publication, but sometimes mistakes are made and we can only apologise in advance if this occurs.